{"id":527,"date":"2026-05-23T06:38:35","date_gmt":"2026-05-23T06:38:35","guid":{"rendered":"https:\/\/ramjournal.com\/home\/?page_id=527"},"modified":"2026-05-23T06:38:51","modified_gmt":"2026-05-23T06:38:51","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/ramjournal.com\/home\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\n

Privacy Policy
<\/mark><\/strong>
Research and Advances in Medicine (RAMJ) respects the privacy of authors, reviewers, editors, readers, and all users who interact with the journal website and submission platform. RAMJ follows the principle of data minimization and collects only the personal information necessary to manage manuscript submission, peer review, editorial decision-making, publication, indexing, communication, and website functionality. This policy is adapted from the privacy framework you provided, including its separation of website users, authors, reviewers, editors, and co-author data.

1. Scope of this Privacy Policy

This Privacy Policy applies to the RAMJ website, manuscript submission system, editorial workflow, peer-review process, published articles, and any related communication between the journal and its users.
By using the RAMJ website or submitting information through the journal platform, users agree to the collection and use of information in accordance with this Privacy Policy.

2. Types of Personal Data Collected
RAMJ may collect and store the following minimum personal data from registered users, authors, reviewers, and editors:

* Full name
* Email address
* Institutional affiliation
* Department and institution
* Country of residence

Users may optionally provide additional information, including:

* Salutation or title
* ORCID iD
* Phone number
* Mailing address
* Reviewing interests
* Short biography
* Website or associated URL
* Profile photograph
* Social media or academic profile links, where voluntarily provided

Users are responsible for ensuring that the information they provide is accurate and up to date.

3. Use of Personal Data

RAMJ uses personal data only for legitimate journal-related purposes, including:
* Creating and managing user accounts
* Processing manuscript submissions
* Communicating with authors, reviewers, and editors
* Conducting peer review
* Managing editorial decisions
* Copyediting, production, and publication
* Maintaining publication ethics and editorial records
* Displaying author details in published articles
* Sharing published article metadata with indexing, abstracting, archiving, DOI, and scholarly databases
RAMJ does not sell users\u2019 personal data to third parties.

4. Website Usage Data

When users browse the RAMJ website, the journal may collect non-personally identifiable technical or usage information, such as:
* Pages viewed
* Files downloaded
* Browser type
* Device type
* Date and time of access
* General usage patterns

This information may be used to monitor website performance, improve user experience, identify technical errors, analyze readership patterns, and improve journal services.
RAMJ may use analytics tools for website traffic analysis. Where analytics services are used, RAMJ will take reasonable steps to avoid sharing personally identifiable information through such services.

5. Cookies and Session Data

RAMJ may use cookies and session data to support website functionality, including user login, manuscript submission, and editorial workflow access. Users may disable cookies through their browser settings; however, some website functions, including login and submission features, may not work properly if cookies are disabled.

6. Author Data

When an author registers with RAMJ or submits a manuscript, the journal collects information necessary to process the submission. This may include author names, affiliations, email addresses, ORCID iDs, contribution details, acknowledgements, funding information, competing interest statements, ethics approval details, and other manuscript-related declarations.
Author information associated with accepted and published articles forms part of the official scholarly record. Published author names, affiliations, email addresses where applicable, ORCID iDs, and article metadata may be made publicly available and shared with indexing services, repositories, DOI registration agencies, archiving platforms, and scholarly databases.
Once an article is published, author information forming part of the published record will generally not be removed, except where correction, retraction, or editorial amendment is required in accordance with publication ethics.

7. Reviewer Data

RAMJ may collect reviewer information such as name, email address, affiliation, reviewing interests, ORCID iD, and expertise areas. Reviewers may be registered directly by themselves or invited by editors for a specific manuscript.
Reviewer data is used to invite reviewers, manage peer review, communicate about review assignments, record review recommendations, document competing interest statements, and maintain evidence of editorial and peer-review processes.
Reviewer identities and review comments are treated confidentially unless RAMJ adopts an open peer-review model or obtains explicit consent to publish reviewer details or peer-review reports.
Reviewer records may be retained after editorial decisions to support publication ethics, editorial accountability, audit trails, and resolution of disputes related to the peer-review process.

8. Editor and Editorial Board Data

RAMJ may collect and display editor and editorial board member information, including name, affiliation, designation, area of expertise, email address where appropriate, ORCID iD, biography, and academic profile links.
This information may be used for journal administration, editorial workflow management, public display of the editorial board, reviewer assignment, correspondence, and indexing or transparency requirements.

9. Co-author Data

During manuscript submission, the submitting author may enter personal data of co-authors, including name, email address, affiliation, country, ORCID iD, and contribution details.
The submitting author is responsible for ensuring that all co-authors have consented to the submission and to the inclusion of their personal data in the manuscript and journal system.
Co-author data is used only in connection with the submitted manuscript and, if accepted, becomes part of the official published record.

10. Sharing of Personal Data

RAMJ may share limited personal data only when necessary for journal operation and scholarly publication, including with:
* Editorial and production team members
* Peer reviewers and editors, where required for manuscript processing
* Website hosting and journal platform service providers
* DOI registration agencies
* Indexing and abstracting databases
* Archiving services
* Plagiarism-checking or editorial management tools
* Legal, ethical, or regulatory authorities where required
Personal data is not shared for unrelated marketing or commercial sale.

11. Published Record and Indexing

Accepted and published articles are part of the permanent academic record. Author names, affiliations, article metadata, abstracts, keywords, references, DOIs, and related publication information may be publicly displayed and distributed to indexing, archiving, and scholarly databases.
Because scholarly publishing depends on transparency, attribution, and citation integrity, RAMJ may not be able to remove personal information that forms part of a published article, except through formal correction, corrigendum, erratum, retraction, or editorial notice where appropriate.

12. Data Retention

RAMJ retains personal data for as long as necessary to support journal operations, publication ethics, peer-review documentation, editorial records, indexing, legal compliance, and preservation of the scholarly record.
Account-related information may be removed or anonymized on request where this does not conflict with publication ethics, editorial audit requirements, or the integrity of the published record.

13. User Rights

Users may request to:
* Access their personal data
* Correct inaccurate or outdated information
* Update their user profile
* Request deletion or anonymization of account information
* Withdraw from reviewer consideration
* Raise concerns about how their personal data is handled
Requests may be sent to:
editor@ramjournal.com<\/strong>
RAMJ will review such requests and respond within a reasonable time, subject to editorial, ethical, legal, and scholarly record requirements.

14. Data Security

RAMJ takes reasonable technical and administrative measures to protect personal data from unauthorized access, misuse, loss, alteration, or disclosure. However, no online platform can guarantee absolute security. Users are responsible for maintaining the confidentiality of their login credentials.

15. Third-party Links and Services

The RAMJ website may contain links to external websites, indexing services, DOI agencies, author identifiers, institutional pages, or third-party tools. RAMJ is not responsible for the privacy practices, content, or policies of external websites. Users are encouraged to review the privacy policies of third-party services before using them.

16. Email Communication

RAMJ may contact users regarding manuscript submissions, editorial decisions, peer-review invitations, journal updates, publication processes, corrections, and other journal-related matters.
Registered authors may occasionally be contacted regarding calls for papers, submission opportunities, or journal announcements relevant to RAMJ. Users may request not to receive non-essential communications.

17. Changes to this Privacy Policy

RAMJ may update this Privacy Policy from time to time to reflect changes in journal operations, technology, legal requirements, indexing requirements, or publication ethics standards. Updated versions will be posted on the journal website with the date of revision.

18. Contact

For questions, corrections, data requests, or privacy-related concerns, please contact:
Research and Advances in Medicine
Website: https:\/\/ramjournal.com
Email: editor@ramjournal.com
Last updated: May 2026
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